Glossary of Academic Terms

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University Academic Good Standing (Undergraduate)
2.00 cumulative GPA

  • College-specific academic good standing rules can be developed. Example: W. P. Carey Academic Good Standing. Use the college name in a policy title to differentiate it from university policy.

University Academic Warning

An undergraduate student with a cumulative GPA of less than 2.00 at the end of their first semester (fall or spring) is considered to be in the status of university academic warning.

University Academic Probation
An undergraduate student is placed on university academic probation if, at the end of a semester (fall or spring) that is not the student's first semester at ASU, the student has a cumulative GPA of less than 2.00, or the student received an academic warning in the prior term.

  • Colleges may establish specific criteria for their own academic probation status, to be defined as "College Name" academic probation. The college academic probation status may take the place of university academic probation but may not replace the university academic warning. Example: Fulton Schools of Engineering academic probation.

University Continuing Academic Probation
A student is said to be on university continuing academic probation each semester (fall or spring) that student (previously on university academic probation) earns a semester GPA greater than 2.00, but yet has a cumulative GPA of less than 2.00.

  • Colleges may establish individual time limits and specific semester GPA requirements for continuing academic probation, to be defined as "College Name" continuing academic probation.

Co-enrolled Continuing Probation Program
Select disqualified students may participate in the co-enrolled continuing probation program at the discretion of their college or school. Under this program, the student takes UNI 220 Academic Refresher plus one ASU course selected by the student’s advisor, and the student co-enrolls at a Maricopa Community College with a schedule selected in consultation with the ASU advisor. If, upon completion of the term, the student has a combined semester cumulative GPA of 2.50, the student may continue regular enrollment at ASU. Parameters regarding the number of co-enrolled hours required are at the discretion of each college or school.

A student who is in university academic good standing, but is ineligible to remain in their major based on college specific academic requirements. This status was phased out during the 2015-2016 academic year with new tracking requirements and university academic good standing policies.

A student on university academic probation who does not earn a semester GPA of 2.00 or greater (fall or spring) will be disqualified. Students who are disqualified are not permitted to enroll at ASU in any subsequent fall or spring semester unless they are readmitted.

Satisfactory Progress
This term is used in different ways for students, such as with regard to financial aid, sponsored international programs, athletics and veterans' benefits. Satisfactory progress is a complex calculation specific to major and situation. This term does not refer to academic standing.

This term refers to how a student meets milestones and degree requirements in movement toward achieving degree completion. This term does not refer to academic standing.

A student who has previously been academically disqualified and seeks to return either for a fall or spring semester a) immediately or b) after a period of absence and has met college admissions standards.

Quick Re-entry
The term quick re-entry refers to a streamlined process in which students do not need to submit a new application or application fee if they are undergraduate degree-seeking students who previously attended ASU but have not been enrolled at ASU for up to seven consecutive fall or spring semesters. Students absent on military deployment, on service for official church missions, for foreign aid service of the Federal government or for permanent disability reasons should follow leave of absence procedures.

Students not eligible for quick re-entry (i.e., because they have not been enrolled at ASU for seven or more semesters, completed their academic program or were academically disqualified), must apply for readmission and submit applicable fees. Candidates for readmission who are not in academic good standing are subject to college review. A disqualified student who has not already been absent for a semester may contact the college advisor to see if reinstatement is possible.

A suite of tools used to monitor student progression towards degree completion including Degree Search, major maps and the tracking of critical and necessary requirements (8 semester tracking application).

Major Map
A major map is an eight-semester, optimal course plan that outlines a recommended sequence of courses, enabling full-time students to graduate in four years. The major map is posted on a student’s My ASU in the My Programs box under Degree Progress.

eAdvisor Tracking
ASU’s eAdvisor tracking outlines critical courses, GPA requirements and milestones that predict success in each major and tracks students’ progress toward meeting them. Sometimes called critical tracking, eAdvisor tracking evaluates how a student’s completed courses meet degree requirements in a specific term, including both critical and necessary courses. Students who have note completed critical course requirements for two consecutive fall or spring semesters may be required to change their major.

Critical Requirement
As identified on the major map, as a curricular or noncurricular degree requirement that the faculty have identified as critical predictors of success in a specific major. Critical requirements can be courses, grades, GPAs or non-curricular requirements such as submitting a fingerprint clearance card. Critical requirements appear in terms 1-4.

Necessary Requirement
As identified on the major map, as a curricular or noncurricular degree requirement that the faculty have identified as necessary for timely completion of degree requirements. Necessary requirements appear in terms 5-8.

Off Track
This refers to a student who has not met one or more critical requirements as stated in terms 1-4 of their major map in a given fall or spring semester.

Twice Off Track
This refers to a student who has not met one or more critical requirements as stated in terms 1-4 of their major map in two consecutive fall or spring semesters. Students who are twice off track may be required to change their major.

On Track
This refers to a student who has met all critical requirements identified in terms 1-4 of the major map in the current term and previous terms against which they are being evaluated (as identified in the major map).

On Track to Graduation
This refers to a student who has met all necessary requirements (terms 5-8) in the current term and necessary or critical requirements in previous terms against which they are being evaluated (as identified in the major map).

Off Track to Graduation
This refers to a student who has not met one or more necessary requirements (terms 5-8) as stated in their major map in a given fall or spring semester.

Academic Status Reports
ASRs allow faculty to provide weekly feedback to students regarding class performance. Through My ASU students see an indicator notifying them that they have received an ASR, which can include suggested follow-up items and information about academic resources so that they can get the help they need to be successful.

Academic Support Team
Each student has an academic advising committee that helps them set personal academic goals, understand policies and create strategies for staying on track toward graduation. The committee is listed on the student's My ASU page. Also included is information about how advising services work in the student's department, how to get answers to advising questions and how to make an appointment with an advisor.

This is a curricular or noncurricular requirement that needs to be completed by a specific point in time. Examples: portfolio review or audition.

Progress Reports
Progress reports from eAdvisor allow students to track their progress through audits available on My ASU. The DARS Graduation Audit outlines a complete list of degree requirements, including university graduation requirements, General Studies and major requirements. The DARS Graduation Audit is the official record used to verify degree completion. A major map is an eight-semester, optimal course plan that outlines a recommended sequence of courses, enabling full-time students to graduate in four years.

In addition to traditional progress reports, eAdvisor students can run a critical requirement audit and view their tracking status in My Major Map at any time during the semester. My Major Map, also available on My ASU, provides students the ability to track how their courses are meeting degree requirements as well as their progress toward completing other critical requirements (GPAs and milestones required to stay on track). A student’s record may change multiple times during the semester because of dropped courses, transferred credit, completed milestones or changed majors. The system accounts for changes to student records and updates eAdvisor status, My Major Map and the DARS Graduation Audit nightly.

Priority Tasks
eAdvisor places important notes and reminders in the Priority Tasks box on students' My ASU page. If students become off track, an advising hold is placed on their record. While they may drop and withdraw from a course, they will not be able to add courses to the current semester. Students with off-track status will not be able to register for future fall and spring semesters until they have contacted their advisor and discussed strategies for getting back on track. The advisor will then remove the hold. Other tasks, from student support areas such as Financial Aid and the Registrar’s Office will also appear in this box.  

Concurrent Degree
Internal to the university, two degrees, same level, same time, and may include some shared courses. Concurrent degrees can either be preapproved combinations or unique combinations added by the student via petition. Examples: JD/PhD or BS/BSE. Two diplomas are awarded.

Multiple Concentration
Internal to the university, one degree awarded, same level, same time, some shared courses. For undergraduate degrees with multiple concentrations, students may not share coursework between the core concentration curricula. Multiple concentrations are typically added by petition. Example: Business (Global Leadership), BA and Business (Sustainability), BA.

Joint Degrees
Joint programs, or jointly conferred degrees, are a single program of study offered by more than one college at ASU that provide opportunities for students to take advantage of the academic strengths of two academic units. Upon graduation, students are awarded one degree and one diploma conferred by both colleges. Both colleges will appear on the transcript and diploma.

Dual Degree
This is an offering that is both internal and external to ASU. The student pursues two degrees simultaneously, one with ASU and one with an external institution. Example: ASU and Mayo Clinic.

Accelerated bachelors/masters (4 + 1)
The 4+1 accelerated bachelor’s and master’s degrees are designed by the academic units to provide select high-achieving undergraduate students with the opportunity to combine advanced undergraduate coursework with graduate coursework to accelerate graduate degree completion. These programs allow accelerated students to obtain a bachelor’s degree and a master’s degree within five years. These programs are preapproved combinations and are internal to ASU.

Accelerated bachelors/masters degree (3 +2)
This is a preapproved pathway to achieving a bachelor’s degree and a graduate level degree in five years. These are pre-established relationships, typically with international institutions.

Experiential Learning
Experiential learning such as internships and co-ops are integral to the preparation of a ASU graduate.

  • An internship is a structured practical experience which allows students to gain work based skills with the possibility of earning academic credit. Students follow a contract or a plan and are supervised by faculty or practitioners in the career field. Credit-bearing internships are an approved way to meet elective requirements and can count towards the University 120 hour graduation requirement at the undergraduate level. The department and individual faculty determine whether or not a specific internship experience meets the requirements of the unit and how many credit hours should be awarded.
  • A cooperative education program, commonly known as a co-op, is a structured method of combining classroom-based education with practical work experience. Co-ops allow students to earn academic credit for structured job experience as well as a paycheck to help finance their college education. Co-ops are a joint venture between a college or university, a selected employer, and the student.