University academic warning
A new incoming freshman or transfer student with a cumulative GPA that has dropped below 2.00 at the end of the first semester (fall or spring) at ASU is placed on academic warning. All students who are placed on academic warning are encouraged to complete academic success modules online through Canvas. Students are also encouraged to meet with their academic advisor to discuss any challenges they may have experienced to develop a plan to improve their standing. If a student does not earn a cumulative GPA of a 2.00 or higher in their second semester, the student is placed on probation. On-campus students are required to enroll in UNI 220 Mindset Connections during their academic warning semester; this becomes a graduation requirement once a student’s cumulative GPA falls below 2.00. If a student is not successful in this course, they must enroll in the course until it is successfully completed.
Students in any of the institute's degree programs are placed on probation when they fail to maintain a minimum cumulative GPA of 2.00. Students on probation must observe rules or limitations the institute imposes on their probation as a condition of retention. All students who are placed on probation are required to complete academic success modules online through Canvas. Students also are required to attend mandatory advising appointments in an effort to improve their academic standing. On-campus students are required to enroll in UNI 220 Mindset Connections in the semester of their probation; this becomes a graduation requirement once a student’s cumulative GPA falls below 2.00. If a student is not successful in this course, they must enroll in the course until it is successfully completed.
A student who is already on probation and earns a GPA of 2.00 or higher for the term but is not successful in raising their cumulative GPA above a 2.00 will be placed on continuing probation. Continuing probation is meant to acknowledge the student’s academic progress while still providing academic support to help the student reach the required 2.00 GPA. Students on continuing probation must continue to attend mandatory advising appointments until the student earns a cumulative GPA of 2.00 or higher.
If the ASU cumulative GPA is not at 2.00 or higher and the conditions of probation have not been met after one semester on probation, the student is disqualified for a minimum of two full academic semesters. Disqualification is exercised at the discretion of the institute and becomes effective on the first day of the fall or spring semester following institute action. A disqualified student is notified by the dean’s office of the institute and is not allowed to register for a fall or spring semester at the university until reinstated. Students should consult with their academic advisor to discuss this academic standing and their options for returning to ASU.
Co-enrolled continuing probation program
Select disqualified students may participate in the co-enrolled continuing probation program at the discretion of their college or school. This program allows the student the opportunity to attend ASU during the fall or spring semester part time to take UNI 220 plus one ASU course co-enrolled with at least eight credit hours at a Maricopa County Community College. The student selects these courses in consultation with their ASU academic advisor. Upon completion of the term, if the student achieves a combined semester cumulative GPA of 2.50, they may continue regular enrollment at ASU for the upcoming semester.
If the student is receiving financial aid, they need to check with the financial aid office to see how participation in this program will affect their eligibility for financial aid.
A student who has been academically disqualified and seeks to return to ASU either for a fall or spring semester, at any time, and has met college admission standards will be required to seek readmission to the university and reinstatement to the institute. Applications for readmission to ASU must be made to Admission Services; the application for readmission will automatically generate a letter of appeal for reinstatement to the institute for consideration.
All disqualified students should contact the Herberger Office of Student Success regarding procedures and guidance for reinstatement and returning to academic good standing. Disqualified students may attend summer sessions at ASU to raise their cumulative GPA. If a cumulative GPA of 2.00 or higher is achieved upon completion of summer coursework, the student may petition the institute for early reinstatement. By following recommendations and meeting established standards for summer coursework or coursework completed at other institutions, the possibility of successful reinstatement is enhanced. All students who are academically disqualified should contact an institute advisor to discuss their options.
Also available in the Office of Student Success is information on the college policies and procedures for student grievances with respect to grades (PDF) and various petitions regarding standards and graduation requirements.
Undergraduate academic advising is handled as a centralized activity within the institute. Students are encouraged to make appointments through the Herberger Institute Office of Student Success. Appointments are recommended and should be scheduled in advance with the lead academic advisor.
There are multiple ways to schedule an advising appointment:
- online through a student's My ASU
- phone: 480-965-4495
- email: HerbergerAdvising@asu.edu
- in-person: Design South (CDS), room 101 (M-F, 8 a.m-5 p.m.) or Fusion on First (FOF), Room 320 (M-F, 8 a.m.-noon; 1-5 p.m.)
While the institute provides academic advising, it is ultimately each student's responsibility to fulfill academic and program requirements. Administration of program requirements is the responsibility of the head of the academic unit and the dean.
Credit and registration
First-semester freshmen and entering transfer students are not permitted to register for more than 18 credit hours in Session C or nine credit hours in Session A and nine credit hours in Session B. Continuing students who wish to register for more than 18 credit hours must meet the academic criteria for an overload petition and work with their academic advisor in the Herberger Office of Student Success. No student should assume that the petition for overload will be granted.
For summer sessions, the maximum course load is 14 credit hours, seven per six-week summer session. Overloads are rarely granted for these sessions and requests must be petitioned to the Herberger Office of Student Success.
Audit grade option
Students may choose to audit certain courses in which they attend regularly scheduled class sessions but earn no credit. Students should obtain instructor approval before registering for the courses. The option to audit is not available for all courses.
This grade option may not be changed after the add period.
Pass/fail or credit/no credit
The only courses accepted toward graduation with a grade of pass/fail or credit/no credit are courses designated by the academic unit as such, or internships and field studies.
While the university accepts credits transferred from other accredited institutions, transfer coursework must be equivalent in content and level of offering. Arts or design transfer credits are not applied to specific degree programs until reviewed and accepted by the appropriate academic units. The Design School and the School of Art require a review of samples of work in portfolio format from previous studio classes in order to evaluate some transfer studio credits.
Students are responsible for contacting their course instructors regarding the process of requesting and fulfilling requests for an incomplete. The grade of "I" (incomplete) can only be given by an instructor (and it is subject to unit director approval) when a student who is doing otherwise acceptable work is unable to complete a course (e.g., final exam or term paper) because of illness or other conditions beyond the student's control. The student must submit a request to the instructor to be considered for a grade of incomplete. A completed request must have the Incomplete Grade Request form and include a justification, a listing of requirements that have not been fulfilled and a proposed schedule of completion. The instructor will review the request and determine whether to accept or deny the request. The instructor may propose modifications when submitting a copy of the accepted request to the appropriate office.
An incomplete in any course that is a prerequisite for sequential courses automatically denies the student enrollment in subsequent courses and could result in the student being administratively dropped from a subsequent course if the student has already enrolled.
The student has a maximum of one calendar year from the date the grade of "I" is recorded to complete the course, but faculty can place lesser time limitations at their discretion. A student does not reregister or pay fees for a course for which an "I" has been received in order to complete the course. Grades of "I" for undergraduate coursework that have been on a student's record for more than one calendar year automatically will be changed to "E."
University withdrawal regulations apply to all courses. In certain degree programs of the institute, curricula are modular and sequential; and because space in these programs is limited, a student is expected to progress through the curriculum with the class. In order to fully understand all potential repercussions of withdrawal from any courses, the student should discuss their plans with their academic advisor.
All Design and the Arts students must meet the program and critical requirements for their majors. Students who do not comply with the critical requirements are considered off track and their records will be placed on hold; students are required to meet with an institute academic advisor to have a hold removed. For more information about critical requirements, students should refer to the corresponding major map.
A student who wishes to obtain concurrent degrees must submit a concurrent degree request form through the university approval process and meet the following criteria: minimum cumulative GPA of 3.00, successful completion of six credit hours in both majors, and successful admission into both intended programs of study. A student pursuing concurrent degrees within the institute must complete 24 unique credit hours in each major.
Change of major
A current ASU student who wishes to change majors to one of the institute's degrees must have a cumulative ASU GPA of 2.50 or greater. Students wishing to enter a major that requires an audition, interview, milestone or portfolio review may be required to successfully complete this requirement before changing the major.
Undergraduate degree-seeking students who previously attended ASU in the Herberger Institute for Design and the Arts but have not been enrolled at ASU for up to seven consecutive fall or spring semesters may be eligible to return through quick re-entry. Students do not need to submit a new application or application fee, but they must contact an academic advisor in their program for registration.
Undergraduates who have been away from the university for eight or more semesters and want to return to ASU in a Herberger Institute for Design and the Arts program are required to apply for readmission through the Admission Services office.
- Readmission is only considered after a student has remained out of the institute for a minimum of eight semesters.
- A student is required to supply proof he or she is now capable of successfully completing courses in the discipline by the completion of at least 12 credit hours of appropriate coursework with a GPA of 2.50 or greater.
- If the readmission request requires a change of major, then admission decisions are made by the college that offers the intended major.
- If a student seeks readmission to his or her previous Design and the Arts major and that major requires a creative review, a new review may be required.
- If readmission is approved within the institute, the student returns with continued probation status in the appropriate degree program.
Once readmitted, returning students are required to meet with an institute advisor before enrolling in courses at ASU.
Other special requirements
A creative review (audition, interview, milestone, portfolio submission) is required for entrance into many majors in the Herberger Institute for Design and the Arts. Students should visit the school's admission page for details.