Catalog Review Timeline

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Dear Catalog Coordinator,

Please review the following timeline and process for the 2020-2021 academic catalog review.

 

Step 1: Confirm faculty and staff are engaged in the curriculum review process (July-September)

  1. Begin your college's content review by having your faculty and staff review your programs and policies early by utilizing Degree Search.
  2. Attend the Catalog Kick-off meeting on September 10 for a high-level overview. Slides from the presentation will be available here after the event.

  3. Arrange for Build a Major Map or Catalog Review Training:

    If you do not already have access to Build a Major Map (BAMM), please email your ASURITE ID and college/school/institute to majormaps@asu.edu to request access.

    Slides from the presentation are posted below.

    Degree Search Catalog Review Training slides (PDF)
    Audio and video from the presentation is available here.

    Attend a Catalog Review Training

    Two in-person trainings will be offered this year: one on the Tempe Campus and one on the Downtown campus. The in-person training session covers the catalog review process for the 2020-2021 review cycle, specifically catalog content on the PeopleSoft site and in Build a Major Map map. Please use the Add to Calendar button below if you plan to attend so we can ensure we have enough space for all participants.

    The catalog content review portion of this training includes a review of the PeopleSoft review platform, including changes made; an illustration of the workflow process and some tips and tricks for getting the most out of your catalog content for 2020-21. Both Catalog Coordinators and those designated as form originators and department-review leaders are encouraged to attend.

    The BAMM portion of this training session include a brief overview focusing on updates to the system, major map best practices, as well as some useful tools and tricks to ensure your major maps are perfect the first time. Even if you feel very comfortable with BAMM, we highly recommend you attend the BAMM training for a refresher on curricular requirements and information regarding new BAMM functionality.

      1. Please see: https://catalog.asu.edu/bamm for additional BAMM training resources for new users.
        Catalog Review information can also be found at https://catalog.asu.edu/catalog_review_resources.
      2. Identify critical users that will be necessary when the catalog/Degree Search curricular review process begins in September. Determine who will need department or originator access. Please email these to academic.catalog@asu.edu using the template provided to you.

    Tempe Campus: Tuesday, September 17: 10:00 a.m. - 11:30 a.m., Fulton 4440 add to calendar

    Downtown Phoenix Campus: Thursday, September 19: 11:00 a.m. - 12:30 p.m., UCENT 822a add to calendar

    Training On-Demand
    Training is available as you need it for specific questions and assistance with BAMM, to review major map best practices, and to learn more about the updates to BAMM including minor, certificate and BAS maps. Training also is available for questions or training on Degree Search text content review processes. These trainings could be beneficial both for new users and for existing users who could use a refresher.

    Training can be conducted in-person, over the phone or via Zoom sessions, whichever works best for you.

    Catalog review information can also be found at https://catalog.asu.edu/catalog_review_resources.

 

Step 2: Review your curricular changes and apply those changes to academic program maps in BAMM and to Degree Audit Verifications (Early September - November 12)

The Office of the University Provost will make major maps for 2020-2021 available for review in order to facilitate the approval of major maps in a timely fashion. All major maps must be submitted to the Provost-review level by Nov. 12, 2019.

If you have any questions on creating major maps, please arrange for BAMM training or visit https://catalog.asu.edu/bamm for helpful training documentation.

DARS encoders will email the Degree Audit verifications to the college contact who will then provide them to the appropriate departments and personnel. It is essential that the verification audits are reviewed in conjunction with the major map review so that both documents are consistent. Review these along with your major maps, make appropriate changes to the Degree Audit Verification, and submit to your DARS encoder as per the instructions on the verification audit by Nov. 12, 2019.

 

Step 3: Submit your curricular and degree descriptions online (September 10 - November 12)

Online submission of changes to Degree Search will begin Sept. 10, 2019, using PeopleSoft. All programs must be submitted to the university-review levels by Nov. 12, 2019 so that the provost's office and the Graduate College may begin the review of your submitted materials.

Because Degree Search content review will begin in PeopleSoft beginning Sept. 10, make sure to have your user list submitted ahead of time so that all necessary permissions may be granted. Please see the Catalog Process Guide for review instructions.

Please visit the following pages:

 

Step 4: Catalog verification of submitted changes to Degree Search and Major Maps (January 27 - 31, 2020)

You will be able to verify your 2020-2021 degree information online as it will appear in Degree Search, prior to release.

 

Step 5: Catalog Published: February 13, 2020

Please note, in order to accommodate additional time for the college curricular review, the catalog will publish in mid-February.

Please note that no changes will be allowed to the 2020-2021 approved program requirements and major maps once they have been posted in February. It is important to note that the provost's office will not approve changes until the next catalog cycle.

 

Thank you,
The Catalog Team