Q: 8 Semester Tracking: What is 8 Semester Tracking and how do I identify those requirements on my major map?
Similar to Critical Tracking, 8 Semester Tracking is a way of identifying those requirements necessary for a student to complete in terms 5-8 in order to graduate. This allows for data extraction to identify requirements that students are missing and helps advisors communicate with those students. We will also be able to perform macro-level data analysis to see where students are struggling.
Refer to the BAMM training materials for more information on how to identify those requirements in a major map.
Q: Accelerated/Concurrent Programs: What are the Accelerated and Concurrent Program boxes? How do I know if my program is approved?
Accelerated and concurrent programs are listed on Degree Search as part of the academic catalog to showcase these options to qualified students. You may review the concurrent or accelerated options associated with your degrees on the PeopleSoft catalog review site or on Degree Search.
Approved accelerated and concurrent combinations have been prepopulated for you in the program review form that appears in your Catalog Review Summary. Please review these concurrent and accelerated program options to ensure they are accurate. If you believe there is an error, please leave a Workflow Comment and send your changes forward for review by the curricular teams. If you would like to establish a new accelerated program, please submit your request as per these guidelines. Preapproved concurrent undergraduate combinations are being discontinued, effective Fall 2022. Students will still be able to create a custom concurrent combination by working with their academic advisor.
Accelerated programs display on Degree Search with the following help text: This program allows students to accelerate their studies by combining undergraduate with graduate coursework, which may allow them to earn a bachelor's and master's degree in as few as five years (for some programs). Each program has requirements students must meet to be eligible for consideration. Acceptance to the graduate program requires a separate application. During their junior year, eligible students are advised by their academic departments to apply.
Concurrent degree programs display the following help text: Concurrent degree programs are specially designed academic programs which provide high-achieving undergraduate students the opportunity to complete two distinct but complementary bachelor degrees at the same time. Students must meet minimum admission standards for both programs and be accepted individually by both colleges offering the concurrent program. This degree is also offered as a concurrent degree with: xxx. Students can also choose to create their own combination of degree programs to match their own personal or professional interests by working with their home college or school during or after their first semester of study at ASU.
Q: Admission Requirements: The information is missing or not accurate for my undergraduate majors. What do I do?
Undergraduate admission requirements are not reviewed during the annual catalog review. There is a separate process for this type of change which you can initiate at any point during the year. Undergraduate Admission Services asks you to remember that the admission cycle starts over one year prior to the start of a catalog year. Therefore, optimal timing to have submitted admission changes for the 2022-2023 catalog year was May 1, 2021. The Proposal to Change the Admissions Standards of an Existing Program can be found here. Upon approval, the Degree Search text and admission processes are updated accordingly.
Q: Contact information: Can I have the program's contact information, marketing text, building or video updated at any time?
YES! As contact information and marketing text are not part of our contract with the student; they can be updated as needed. Please contact firstname.lastname@example.org at any point during the year for changes to contact information, marketing text or for the addition of video links. Certain staff or faculty who maintain graduate degree programs are able to update contact information within PeopleSoft plan extensions at any time.
Q: Contact information: Can I list more than one email address, building or website for my program?
Unfortunately, no. Contact information is housed in PeopleSoft, which has limits to how much information can be housed in any given field.
Q: Courses: How and when are changes made to courses? When can I see those changes reflected?
It is important that any new courses or course modifications necessary to support the curriculum reflected in a 22-23 major map are already moving through the approval process. Sept. 13, 2021 is the deadline to submit new course proposals and propose changes for existing courses for Fall 2022 to the University Review level for existing degrees in Kuali CM. You can find the Curriculum Workflow Calendar for 2022-23 here.
Direct questions about courses and course changes to email@example.com.
Q: DARS: How will the DARS audits be reviewed?
DARS audits are used for undergraduate degree, minor and certificate requirements. Degree audit verifications are provided to the college by its college DARS encoder. Degree audit verifications are due to the college DARS encoder at the same time that the major maps are due to the provost’s office. To ensure that the major map and the degree audit match closely and that both present accurate graduation requirements, colleges are encouraged to meet with their DARS encoder and to review the curriculum together. Units are encouraged to have the same person review the major map and degree audit verification simultaneously.
Q: Due Dates: What is due and when?
See the timeline for up-to-date information.
Q: Editing: I want more people in my college to have access to edit our programs or college policies. How do they obtain access?
Requests to add additional users to the catalog review site should be sent to firstname.lastname@example.org. If the user will not be approving programs as part of the catalog review, but will be editing college policies, please indicate this.
If the user will be approving or editing programs on behalf of the department or school, the user will be added to the workflow for their department and college. The email request should include the department, ASURITE ID and whether the user should be an originator or a department review leader.
User request instructions for other review platforms are available on the Site Sign-ins page.
Q: Editing: How do I know what should go in my Program Description and my introduction text?
Curriculum staff have created a comparison chart for catalog reviewers to show the differences between the types of material that belong in the program description versus the introduction text as well as writing guidelines for the career text. For futher details on creating introduction text and for stylistic guidelines for all catalog writing, please refer to the Catalog Style Guide.
Q: First Required Math Course: How do I get this changed?
The purpose of this field is to aid students and advisors in determining the first math course into which students should test in order to remain on track in the academic plan. This math course should correspond with the first math course on the major map in order to ensure successful completion of the major within eight terms. Degree Search (see example) and the catalog page (see example) display First Required Math Course. The hover over definition of the term in Degree Search reads, “This is only the first required math course. This program may contain additional math courses; see Major Map for details.”
When making curricular changes for 2022-2023, please make sure that you review and verify this field on the catalog review site and edit this field if necessary to match what is represented in your major map.
Q: Graduate Degree/Certificate Requirements: I am only able to view the degree requirements and admission requirements for my graduate programs in the catalog review. Why is this?
In an effort to simplify the review process for graduate programs, the Graduate College updates program and admission requirements on your behalf with all approved changes for 2022-23. You are able to verify but not edit these requirements when you review your programs during the catalog review period. Changes to curriculum and admission requirements, as well as the Graduate Academic Advising Requirements field should be requested via the forms provided. If you believe there is an error in your catalog review content, please comment on the catalog review form for Graduate College review and response.
Q: Graduate Degree/Certificate Requirements: How do I update the information Graduate Degree Requirements/Graduate Advising or Admissions field?
To change curriculum requirements, total hours, examinations or the culminating experience for a degree or certificate program, the Academic Unit Head needs to submit a Change Request form through their college dean's office to the Graduate College office. The form should detail the changes that are being requested. Once these changes are approved by the Graduate College, a memorandum is sent back to the program and that memo triggers the changes in the PeopleSoft system. This includes any changes to the Graduate Academic Advising Requirements in Academic Plan Extensions and in the catalog.
Q: Logging In: How do I access my college's information?
Build a Major Map
Degree Search catalog content can be accessed via PeopleSoft. See the Process Guide and Checklist for more detailed instructions.
College Policies and Catalog Review Resources:
Review for college policies and catalog review resources can be accessed on this page. (https://catalog.asu.edu)
An "Access Denied" message probably means that a user is not logged in. Appointed catalog coordinators and their contacts have been granted access to view their college review materials. If a catalog coordinator would like additional staff from their college to have access to review materials, please send the ASURITE IDs and email addresses of the contacts to whom you would like to grant access to email@example.com.
To sign in, please click on the "Sign In" link located at the top-right corner of the page.
Q: Math Intensity: What is this and how is it determined?
The Math Intensity field was created to provide students with information and search options in Degree Search based on their own math proficiency. It also is used in the me3 app for high school and ASU students. We know from focus groups and past research that some students want to see only degrees which have a general math requirement. Others feel very confident in their math skills and wish to see degree programs with many and higher level math courses. Based on the courses in the 2013-2014 major maps, the provost's office gave each degree plan a level based upon the highest math course on the major map. For a complete list of math intensities by math course, please see the math intensity page.
In the catalog review, there is a field called “Math Intensity Category”. On the catalog review program forms, please select the highest math course on your major map. This will prepopulate the associated math intensity for your program.
Q: Omnibus Courses: Why can’t I include omnibus courses on my major map?
The very nature of omnibus courses is that they allow academic units to offer courses of special interest for a limited time. By virtue of being on a major map, that specific topic must be offered until the cohort of students associated with that catalog year has graduated. This is not appropriate. Therefore, you should submit all required courses for permanent numbers. Remember, if a course is a required one (if it’s on a major map, it’s required) then you do not have to offer it twice as an omnibus course before requesting a permanent number. General references to special topics courses are acceptable.
Acceptable use of omnibus number on major map: HST 194 Special Topics and HST 498 Pro Seminar
Non-acceptable use: HST 194 Specific Topic Title
Q: Videos: What is the Video URL field?
Some colleges and schools have developed promotional videos for specific degree programs. Degree Search allows for one video per program to be featured on the degree details page. Simply input the URL into this field and your video will be displayed upon roll out of the 2022-2023 catalog. Videos also can be updated at any time during the year by contacting firstname.lastname@example.org. Per accessibility standards, all videos featured on Degree Search must be captioned.